Knowledge Management

Whether you are working on one single project with our OdooHire programmers, or doing multiple projects at the same time, try to capture all knowledge in written form about the overall project as well as individual features. Tools such as Notion are excellent for not only textual briefings, but also dragging-and-dropping in video screen recordings and audio recordings.

Task management systems, like our own Odoo Portal, can capture and contain a large amount of knowledge along with other the task information such as developer, implementation time-period, deadlines, time-logging etc. 

Anticipate Fluctuation

It is a reality in business that the people building, maintaining and using enterprise systems come and go. A key aspect of successful Knowledge Management is to document processes in full anticipation of regular fluctuation of experts and end users over the lifecycle of the operation of the ERP. 

Continuity Planning

Developers and business analyst that are currently working for your project will naturally seek other challenges in a 3, 6, 9 or 12 month foreseeable period. It would be prudent to anticipate such a change in teams proactively.

Redundancy

A great way to ensure continuity is to work with multiple developers at the same time. For example if you are planning to take on OdooHire 160 package, distribute the available time-contingent and the related tasks over at least two developers. This might at the beginning seem like an extra effort to manage two instead of one resource, but once the process is set, it allows just by way of redundancy a huge gain in the management of continuity of services. Typically, no additional operational costs need to be incurred for ensuring redundancy.

Onboarding

Plan a significant amount of time at the beginning of the collaboration to ensure that a structured and efficient onboarding of your project is provided to the developer working for you.

Depending on the number and size of features required to be developed in your project, it is normal to plan anywhere between 4 hours (half a day) to 40 hours (a whole week, in the case large teams, complicated source-code management practices and complex business logic is involved).

Please also speak with your Simplify™ customer-success partner about the way our teams are structured in small and redundant units.

Give Feedback

While OdooHire programmers bring plenty of Odoo expertise with them, managing them is somewhat similar to managing you own employees.

Employees thrive on feedback. Ensure to have regular performance reviews, and provide timely feedback to your designated OdooHire team. Don't hesitate to repeat the feedback if need be.

While feedback directly with the OdooHire team is valuable, do consider letting your inputs flow to the commercial managers responsible for your project just the same.