Purchase Management with CommerceCore™
Realtime Vendor Management integrated into online-sales and warehouse stock dynamics


CommerceCore™ is a Merchant Operating system used by companies of all sizes to streamline their workflow and improve customer experience. The purchase module is a crucial component of the CommerceCore™ Merchant Operating System, as it streamlines the purchasing and administration processes for its users.

On a daily basis, it is unavoidable that the company will purchase a variety of items and services in order to meet a variety of business needs. As a result, having a module to manage all purchases is quite important.

The CommerceCore™ purchase module will help you automate purchasing procedures and increase the performance of your purchases and inventory. The CommerceCore™  ensures improved performance by connecting this module with the sales, accounting, and inventory modules.

Purchase Management with CommerceCore™ MOPS


The CommerceCore™ purchasing module facilitates the creation, maintenance and analysis of purchasing activities within your company, such as the management of suppliers, and the procurement of goods and services.

The CommerceCore™ purchase management provides companies with a complete end to end purchasing solution from Request for Quotation till payments. With it, you can automate the inventory management including receiving products from suppliers and taking stock on hand. It also allows you to create orders for suppliers and take payments online through credit cards or PayPal accounts. The CommerceCore™ purchase app has been designed with user experience in mind, so it’s easy to use.

The purchase module  of CommerceCore™ brings in automated operational processes for dealing with the purchase quotations, orders, voucher operations, MRP management, requisitions and many more.

The main advantage of the module is that it is integrated with other company operational modules from the CommerceCore™ Merchant Operating System which allows a combined operational processes.

Overview of CommerceCore™ purchase management module


The CommerceCore™ purchase module offers a complete overview of all your purchases and the tools to easily manage them.

With this module you can plan, create purchase orders or launch tenders for purchasing products from suppliers as well as analyze your business's performance in order to make better decisions for future purchases.

The implementation of the CommerceCore™ purchasing module can help companies create budgets and keep track of the cash flow. Keeping track of everything in one place allows easy and quick creation of reports with great accuracy.

The company’s suppliers also see the benefits of using the CommerceCore™ purchase module since it gives them the opportunity to deliver and track products. Doing so, they can verify the company’s orders and assemble the products quickly. This allows them to save time and make their operations run more efficiently. 

Automate your purchasing workflow


By using the CommerceCore™ purchase module you can automatically send RFQ s- (Request For Quotations) to your suppliers based on your stock levels. The suppliers will be able to reply with their quotations automatically. This will Improve the company’s purchase and inventory performance .In addition, you can send PO s- (Purchase Orders) automatically from the purchase module to your suppliers and receive an automatic notification when they have been fulfilled by your supplier.


Supplier price lists & product availability

You can set up your own supplier base within the CommerceCore™. This allows you to create multiple suppliers linked with different address details and credit limits.

The first advantage of using a centralized supplier management system is that it allows you to have one view of all your suppliers. This means you can see their history of performance, statistics and quotes.

The second advantage is that it allows you to set up rules for purchasing products from different supplier lists based on which the purchase will be routed automatically. This way you can avoid unnecessary purchases by routing them directly to another list or even not making a purchase at all.

In addition, you can set up a supplier base to make it easier for your suppliers to send quotations automatically based on the stock levels of their products and even create automatic purchase orders from these quotations if needed.


Purchase agreement management / purchase tenders

The purchase agreement management is the system that allows you to manage all of your purchasing requirements, this includes supplier agreements and credit limits with suppliers as well as contracts for products or services directly linked to them.

This means that if any changes are made in these documents it will reflect immediately within the CommerceCore™ purchase module and any purchase orders that exist will be updated with the new availability and prices.

You can Launch purchase tenders and easily integrate vendor's answers in the process which will help you to compare proposals from different vendors and choose the best option based on different criteria.


Reporting and analysis

The purchase management feature of CommerceCore™ purchase module allows companies to generate reports and analyze the performance of their purchasing process in order to make better decisions for future purchases. This includes statistics on quantities received compared with ordered quantities, receiving dates and prices etc...

In addition it is possible to set up alerts when a supplier has failed in fulfilling an order or a product is reaching its reorder point.

You can integrate purchases with analytic accounting to analyze your contracts' profitability. You can also integrate with your production process in order to provide better forecasts and make the most of your inventory.

Finally, by using the CommerceCore™ purchase module, different company's departments can share reports through email or by uploading them directly into a Google Drive account for easy access from different devices.


Managing several companies


The CommerceCore™ purchase module offers a possibility for managing different companies from the same supplier base. This means that if your company changes its name or address all of these changes will update automatically within CommerceCore™.

This is especially useful for large corporations with multiple branches and subsidiaries as it prevents errors in transferring data between systems.

In addition, you can also create a separate purchase log for each company which means you can keep all of your purchase information organized in the way that best suits your business.

By using the CommerceCore™ purchase module, you can create sales orders, share customers, suppliers and products and invoice management for all companies at the same time.

Integrating the purchase module with other CommerceCore™ modules 

The purchase module can be easily integrated with many different CommerceCore™ modules. This includes Inventory, invoicing and accounting, warehouse management, production planning, ecommerce and marketing. This means companies can create purchase orders directly from their products list or share them to the other modules easily.

The CommerceCore™ purchase module may be integrated with the company's ecommerce platform to automatically generate purchase orders for the products the company sells and automate their fulfillment.

Finally, a marketing campaign can be created by linking its costs directly to a purchase agreement or even an invoice if it's linked to one of those.

Conclusion


CommerceCore™ purchase module offers a complete overview of all your purchases and the tools to easily manage them. The main advantage of the CommerceCore™ purchase module is that it is integrated with other company operational modules in the CommerceCore™ Merchant Operating system which allows for combined, streamlined operations.

We have created a YouTube video playlist explaining functional aspects of the CommerceCore™ MOPS platform in video format which will explain to you the various aspects of the operation of the platform.

If you want more information about how our products can help increase efficiency in your company, contact us today and schedule a demo or meeting using our Contact Form!

Merchant Operating System (MOPS) refers to a type of software used by Shopify merchants to handle day-to-day online-business operations including warehouse management, multichannel product management, invoicing, payment tracking, order processing, and much more.

The Merchant Operating System also includes corporate performance management software to help with planning, budgeting, forecasting, and reporting.

The MOPS is built on the widely popular open-source ERP Odoo Enterprise Framework. 26000 apps/plugins/modules/extensions are available from an Integrated App Store.  We help our customers carefully pick and integrate apps based on their needs through our Professional Services.

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